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a. Corporate Membership shall be open to all firms and
companies which carry on business in Indonesia in which
there is a direct or a very strong indirect Swedish interest.
The Board's decision as to any applicant's qualification
for membership under this Rule shall be final.
b. Corporate Members shall be entitled through their
duly appointed representatives, one representative per
Corporate Member, to attend and vote at General Meetings
of the Association.
c. Non-voting Membership for Companies shall be open
to all firms and companies which carry on business in/or
to Indonesia in which there is a relatively strong Swedish
interest. The Board's decision as to an applicant's
qualifications for non-voting Membership for Companies
under this rule shall be final.
d. Any Company, wishing to become a member of the Association
shall submit its name to the Secretary and shall be required
to complete an application for membership in such form
as may be determined by the Board. Applicants for membership
shall be proposed and seconded by members of the Association.
e. A member is entitled to apply for individual Non-voting
Memberships for Employees in their organisation and
shall complete an application form for Non-voting Membership
for Employees to the Secretary.
f. Non-voting Membership for Individuals shall be open
to individuals not employed by a company that would qualify
for membership regulated under (a) or (c) above and who
have a firm interest in matters strongly related to the
Objectives of the Association. Applicant for Non-voting
Membership for Individuals shall complete an application
form for such membership and submit it to the Secretary.
The Board's decision as to an applicant's qualification
for membership shall be final.
g. All applications for membership shall be scrutinised
by not fewer than three members of the Board, and applicants
shall be elected by a single majority vote. In the event
of any equality of votes among the scrutineers, the
Chairman, if among the scruitineers, shall have the
casting vote. Such decision shall be binding.
h. Upon the election of an applicant for membership, notice
thereof shall be given to the successful applicant, who
shall be furnished with a copy of the Rules, and who shall
thenceforth be a member of the Association and be deemed
to be bound thereby.
i. Memberships shall be unlimited unless the Board otherwise
determines.
ENTRANCE FEES AND SUBSCRIPTIONS
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a. The following annual subscriptions shall be payable
within 14 days of election, failing which the Board
shall be entitled in the entire discretion to revoke
the selection of the defaulting member.
Initial subscription fee for Corporate Memberships.
Annual Subscription for Corporate Membership MIDR 5
Annual Subscription forNon-voting Membership for MIDR
2
Companies
Annual Subscription for individual Non-voting MIDR
0.1
Membership
for Employees
Annual Subscription for Non-voting Membership for MIDR
0.1
Individuals
The Board shall be entitled to propose to the General
Meeting a revision of fees and annual subscriptions
from time to time as it considers fit.
b. Annual subscription shall be payable in advance
for the year beginning the 1st January.
Any member who is in default of payment of the annual
subscription shall be given 30 days notice of such default,
and if at the end of the period of such notice in its
discretion deny the member the privileges of membership
until the default is rectified.
DISCIPLINARY ACTION
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The Board may suspend for a period of up to six months
or expel, a member who is in persistent default of these
Rules, or whose conduct is unbecoming or against the interests
of the Association. If the Board intends to exercise its
powers under the Rules, the member concerned shall be
given notice of the conduct complained of, and shall be
given a reasonable opportunity to explain its position
in writing or otherwise.
THE BOARD
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a. The day to day affairs of the Association shall
be conducted by a Board elected at an Annual General
Meeting.
b. The Annual General Meeting shall elect a Board of minimum
five representatives of the members, comprising The Chairman,
The Vice Chairman, The Secretary, The Treasurer, and other
Board members who shall hold office until the next Annual
General Meeting. In addition, minimum two representatives
will be appointed as alternate Board members who will
act as Board members in the absence from Indonesia of
any Board members.
c. In addition to the above (paragraph b), one non-elected
Board member, acting as an observer, may be a senior
representative at the time from the Swedish Embassy
in Indonesia.
d. Names for the Board shall be proposed and seconded
at the Annual General Meeting and election will follow
on a simple majority vote of the members. All officers
may be re-elected each year, except for the Treasurer
who shall not hold the same post for a third consecutive
year.
e. A Board meeting shall be held whenever considered
necessary, and not less than once every three months,
and shall be held when called by the Chairman. Four
shall be a quorum, and in case of equality of votes,
the Chairman, if present, or in his absence, the Vice-Chairman,
shall have a casting vote. The Board shall decide all
questions by a simple majority. Seven days notice of
Board meetings shall be given.
f. The Board shall have power to authorise the expenditure
of such sums as it may deem fit from the Association's
funds for the Association's purposes.
g. The Board shall have power to appoint a member to fill
any casual vacancy on the Board until the next Annual
General Meeting. A member so appointed shall retire at
the next Annual General Meeting, but shall be eligible
for re-election.
h. The Board may appoint sub-committee and co-opt members
to the Board as and when deemed necessary or expedient.
i. The members of the Board shall not receive any remuneration
for their work for the Association.
j. The Board shall have power to appoint, pay and dismiss
a secretary and such other officers as it may deem necessary.
k. The Board may not act contrary to decisions made
at General Meetings without first referring such matters
to a General Meeting of members for approval.
OFFICE BEARERS
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A. The Chairman shall :
a. Act as Chairman at all Board and General Meetings
and shall be responsible for the proper conduct of business
at such meetings.
b. Represent the Association in its dealing with the
Governments of Sweden and Indonesia and agencies of
those Governments, the media and the public.
c. Have a second and casting vote at General Meetings.
d. Represent the Association as a Member of the Board
of the European Indonesian Association (EIA).
B. The Scretary shall :
a. Keep all records, except financial records, of the
Association;
b. Attend all meetings, record the decisions of the Board
and minute them for approval.
c. Be responsible for keeping accurate and up to date
records of members of the Association and shall notify
the Registrar of Societies within the prescribed time
of any changes in the office bearers and in the Rules
of the Association.
d. Perform such other functions as may be required of
him by the Board.
C. The Treasury shall :
a. Retain all funds collected, and disburse all moneys
on behalf of the Association and shall keep an account
of all monetary transactions, and shall be responsible
for their correctness.
b. Issue and sign receipts, vouchers and other related
documents for moneys received on behalf of the Association.
c. Render such financial reports or statements to be
submitted at each Board meeting and an annual Statement
of Income and Expenditure and Balance Sheet as at 31st
December each year for submission to the Annual General
Meeting.
d. Deposit all moneys and other valuables belonging to
the Association in such bank or banks as may be designated
or approved by the Board except, the amount of cash which
shall be fixed by the Board from time to time to meet
petty cash expenses on behalf of the Association.
e. Be a co-signatory on cheques issued by the Association.
The other co-signatures shall be the Chairman, the Vice
Chairman and the Secretary. Cheques shall be signed
by any two jointly of the above signatories.
f. Perform such other functions as may be required
of him by the Board.
COMMITTEES
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All committees appointed pursuant to Rules 7(h) shall
periodically report their proceedings to the Board at
its meetings and shall conduct their business in accordance
with the directions of the Board.
ANNUAL GENERAL MEETINGS
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A. The Annual General Meeting shall be held not later
than 31st day of March of each year, on a day to be
fixed by the Board.
B. The new Board elected shall take office on 1st April
and the outgoing Board shall be responsible for all
official activities of the Association occurring before
31st day of March.
C. The following business will be considered at the
Annual General Meeting :
a. To receive from the Board a report, Balance Sheet
and Statement of Accounts for the preceding financial
year and an estimate of the receipts and expenditure
for the current financial year.
b. To elect the office bearers for the following year
c. To appoint an auditor for the following year
d. To transact any other business which may properly
be brought forward at the meeting.
D. Voting shall be by simple majority, and shall on
request by a majority of those present be by a secret
ballot. Each members shall be entitled to a single vote.
E. At least one (1) month before the Annual General
Meeting, the Secretary shall send a notice to such meeting
and particulars of the Agenda to every member.
F. Any member who wishes to add to the agenda any new
item of a nature which can only be discussed at a general
meeting may do so by giving notice to the Secretary
seven day (7) before the General Meeting is scheduled
to be held.
G. The Report, Balance Sheet, Statement of Accounts
and estimates shall be placed in the registered place
of business of the Association at least fourteen days
before the Annual General Meeting.
EXTRAORDINARY GENERAL MEETINGS
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A. The Board may at any time for any special purpose,
call an extraordinary general meeting and shall do so
within fourteen days upon the requisition in writing
by not less than 25% of the total memberships of the
Association or by order of the Board.
B. The written requisition stating the purpose for which
the meeting is required shall be lodged with the Secretary
of the Association.
C. At least fourteen days notice for any extraordinary
general meeting shall be given by the Secretary to all
the members of the Association.
QUORUM AT GENERAL MEETINGS
********************************************
A. At least 25% of the total voting membership of the
Association must be present at a General Meeting for
its proceeding to be valid.
B. In the event of there being no quorum after 15 minutes
of its commencement, the General Meeting shall be adjourned
to a date not less than seven (7) days and not more
than thirty (30) days from the first meeting at a place
and time to be appointed by the Secretary, and should
those then present at the second meeting be insufficient
to form a quorum, the members present shall be quorum
and the meeting shall proceed with the business on the
agenda but it shall not have power to alter, amend or
add to any of the existing rules.
C. Non-members may, with the approval of the Secretary,
attend General Meetings but shall not be entitled to
vote. Non-members shall not count towards a quorum.
ACCOUNTS
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A. The financial year of the Association shall end on
31st day of December each year, to which day the accounts
of the Association shall be balanced.
B. The accounts shall as soon as practicable after the
end of the financial year, but minimum one month prior
to the Annual General Meeting, be audited by someone
who shall be appointed at each Annual General Meeting
and who shall not be member of the Board.
PROHIBITIONS
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A. The Board or the Members of the Association can not
borrow money from the Association or in the name of
the Association.
B. The funds of the Association shall not be used to
pay any fines or penalties of members.
C. The Association shall not attempt to restrict, or
in any other manner interfere with or engage in any
Trade Union activity defined in any written law relating
to trade unions for the time being in force in Indonesia.
D. The Association shall not indulge in any political
activity or allow its fund sand/or other resources to
be used for political purposes.
E. All members of the Association are legally responsible
for their own acts and the Association does not assume
legal responsibility for their actions.
AMENDMENTS TO RULES
***********************************
No alterations or additions to these Rules shall be
made except at a General Meeting, and they shall not
come into force without the prior sanction of the Registrar
of Societies.
INTERPRETATION
***************************
In the event of any question or matter arising out of
any points which is not expressly provided for in the
Rules, the Board shall be entitled to determine such
question or matter in its discretion.
DISSOLUTION
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A. The Association shall not be dissolved, except with
the consent of not less than two-thirds of the members
of the Association for the time being resident in Indonesia
expressed, either in person or by proxy, at a General
Meeting convened for the purposes.
B. In the event of the Association being dissolved as
provided above, all debts and liabilities legally incurred
on behalf of the Association shall be fully discharged,
and disposal of the remaining funds shall be decided by
the general meeting.
C. Notice of Dissolution shall be given within 7 days
of the dissolution to the Registrar of Societies.
D. The Association, the Board and its members shall in
all functions on behalf of the Association or its Board
act in accordance with all laws and regulations of the
Republic of Indonesia.
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